New I-9 Form Changes Proposed, Remote Flexibility Extension to October 31, 2022 Mistakes to Avoid, and more. See the new I-9 Forms in Draft Proposed!
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Date
Sep 02, 2022 -
Time
13:00 PM EST -
Duration
90 Min
Overview:
A New I-9 Form is in
the works! See the New I-9 Forms Draft Proposed!
The still confusing HR
onboarding document used to record employment eligibility verification, as
required by the federal government, is slated to undergo a significant structural
overhaul by the time the current form expires on Oct. 31.
Although the I-9 form is a 2-page document, there is a 15-page instruction page and over 70 pages in a manual to complete the form. The plan to streamline the I-9 form and make it less cumbersome includes the following proposed changes
· Compressing Sections 1
and 2 from two pages to one page to reduce paper use.
· Moving Section 3 to a separate Reverification and Rehire Supplement, making it "a stand-alone section, which only is accessed if needed.
· Updating the List of Acceptable Documents to include a link to List C documents (on the U.S. Citizenship and Immigration Services website) issued by DHS. Some List C documents were unlisted, so this will be a helpful resource.
· Reducing and simplifying the form's instructions from 15 pages to 7 pages.
· Removing electronic PDF enhancements to ensure that the form can be completed on all electronic devices. "Problems that some users may have had due to software issues may be reduced.
The Department of
Homeland Security (DHS) once again is extending its flexibility regarding the
physical presence requirements for I-9 inspection for until October 31, 2022,
due to the ongoing precautions related to the COVID-19 pandemic. The DHS has
extended the I-9 Remote Option. This also extends the requirements that
Employers who use this process need to put in place. For example: Eligible
employers may continue to inspect Section 2 documents remotely (e.g., over
video… fax, or email)! But must still reverify the physical documents when
normal operations resume!
Employers must provide
written documentation of their remote onboarding and telework policy for each
covered employee.
While this flexibility
is helpful to Employers, it only impacts remote employees. These Employers must
understand that they are still required to reverify documents for those remote
employees when normal operations resume.
Session Highlight:
· What changes are being
proposed to the I-9 Form
· Why are the I-9 form changes being proposed now
· Learn what resources are available to help complete the I-9 form
· Learn what mistakes are trending when completing the I-9 form
· Learn what steps you can take when conducting your internal I-9 form audit
· Learn how the DHS flexibility extension is still creating confusion
· Learn how the HR associations are requesting to make the remote I-9 form option be permanent
· Learn how Employers can be compliant with the DHS remote I-9 form requirements
Why Should You Attend:
The I-9 form
preparation, correction and internal audit is still a headache and even a
nightmare for Employers and professional. This training will identify some of
the mistakes that are made which will assist in reducing errors and fines and
penalties. DHS extends the flexibility to use the I-9 form remote option but
Employers still need to reverify documents and have a policy in place unless
that criteria changes. At this time, there are no discussions on what needs to
happen if this option is made permanent and how it will impact Employers.
Benefits For Attending:
This training will provide you overall information regarding new I-9 form proposed changes. In addition, each training I offer free customized compliance tools for all attendees. Also get:
· SHRM Recertification
& HRCI PDU Credits
· Free customized compliance tools in the form of guides, templates, policies, toolkits
· Additional Supplemental Slides
· Free answer to all questions even after the training ends
Who Should Attend:
· All Employers
· Attorneys
· Business Owners
· Company Leadership
· Compliance Professionals
· HR Professionals
· Office Managers
· Legal Counsel
· Managers/Supervisors
· Employers in all industries
Ask your question
directly from our expert during the Q&A session following the live event.
Margie Faulk is a senior level human resources professional with over 15 years of HR management and compliance experience. A current Compliance Advisor for HR Compliance Solutions, LLC, Margie, has worked as an HR Compliance advisor for major corporations and small businesses in the small, large, private, public, Non-profit sectors and international compliance. Margie has provided small to large businesses with risk management strategies that protect companies and reduces potential workplace fines and penalties from violation of employment regulations. Margie is bilingual (Spanish) fluent and Bi-cultural.
Margie’s area of expertise includes Criminal Background Screening Policies and auditing, I-9 document correction and storage compliance, Immigration compliance, employee handbook development, policy development, sexual harassment investigations/certified training, SOX regulations, payroll compliance, compliance consulting, monitoring US-based federal, state and local regulations, employee relations issues, internal investigations, HR management, compliance consulting, internal/external audits, and performance management.
Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from the Society for Human Resources Management. Margie is a member of the Society of Corporate Compliance & Ethics (SCCE).
1.5 SHRM-CP & 1.5 HRCI Credits